Before implementing a longer workday or workweek, there must be a valid business justification or compelling need to improve working conditions.
By extending work hours, employers may temporarily require longer workdays or urge employees to work more days per week, which might suggest the elimination of some employees’ days off.
Depending on how your employees are classed and whether you are obligated by law to pay overtime, lengthy work hours may increase your labor costs and lead to morale issues.
Understanding the effects of extended working hours on your team, clients, and bottom line can help you make the best decisions for your small business.
What Are Common Reasons to Work Overtime?
1. The most obvious: Too much work
The vast majority of persons who work overtime do so because their standard workday is insufficient to complete their responsibilities. One can question why they have so much work.
Occasionally, unavoidable overtime is required, such as during weeks with large product releases or events. Nevertheless, something is plainly wrong with the workload if it occurs frequently or intermittently during the year.
It may be required to reassess a worker’s job description, give them with more resources, or solve an issue with workplace distractions.
How to fix it:
The manager or supervisor of an employee who is working overtime should sit down with the employee to discuss the projects on the employee’s to-do list (by reviewing timesheets or projects) and the duties that are requiring the person to work overtime.
Following this research, the management and employee can collaborate to reassess activities, whether by reprioritizing duties, allocating them to other coworkers, or identifying additional resources.
2. Meeting overload
According to nearly half of all employees, meetings are the leading time waster in the office. Almost everyone who has worked in the corporate world in the twenty-first century is familiar with the problem of too many meetings. a number of ineffective meetings.
These meetings devour normal work hours like a turbo-vacuum, leaving only evening and late-night hours to complete the task.
How to fix it: Ensure that all meetings are essential, and invite only those who are essential (and also confirm your role in the meeting if you are included).
If you prepare ahead, start on time, and finish early whenever possible, nobody will begrudge you a few extra minutes in their day.
After the meeting, disseminate the meeting minutes to ensure that everyone is accountable for the actions and subsequent steps, and that the project continues to go forward smoothly.
3. In-office distractions
Since the turn of the century, open-plan offices with a few unofficial meeting areas have been the norm. There are bean bags, table tennis tables, “reception” areas designed in the style of a café, and communal desks without even a half-divider to separate workstations.
This has both positive and negative repercussions. Fantastically, the office culture promotes unrestrained and unvarnished dialogue and teamwork.
The disadvantage is that there is now more noise and activity at work. During normal working hours, this may impair an employee’s concentration and productivity and perhaps need overtime.
According to studies conducted by the University of California, Irvine, office workers are interrupted every 11 minutes, and it might take up to 23 minutes to resume a previous activity.
How to fix it: Observe the office environment attentively to discover any potential problem areas. Certain employees may just need access to quieter spaces. Obviously, a suitable compromise exists. Businesses are increasingly recognizing the need of providing both open and private offices.
4. Email overload
In France, it is now illegal to check your work email on weekends. This reveals the extent to which email has dominated our lives and means of communication.
A new study indicates that per day 112.5 billion emails are received. As a result of the simplicity with which we may communicate at any time and from any location, made possible by our mobile devices, we are continuously on.
The fear of missing a query from management keeps employees glued to their work email accounts at all times.
How to fix it: So that individuals do not feel connected to their mobile devices, the workplace culture should promote a situation where people do not send emails after hours or on weekends.
Employees should be encouraged to rely less on email and engage in more face-to-face communication, particularly when email chains get excessively lengthy.
5. Striver syndrome
A way to occasionally boast is to put in additional time. In an effort to enhance their career or gain a promotion, the individual may be working significantly longer hours than their peers.
The situation is complex. It is terrible that the individual is working extra hours to develop their profession, despite their excellent zeal.
How to fix it: Even if the employee exerted a great deal of work, the manager should recognize and thank them, but also emphasizing that quality is what important and that a productive employee is a happy, stress-free employee.
Accentuate the importance of fostering a strong team culture in which individuals are valued and recognized based on their performance rather than the amount of hours they spend in the office.
The most essential factor is that your employees are satisfied, do not experience burnout, and are certain that their efforts will be recognized.
Long workdays at the office can be damaging to productivity and morale, but they can also be an opportunity to simplify processes and improve the work environment.
Assessing the reasons why your employees are working overtime and deciding what you can do to support them will help you prepare for the December implementation of the new legislation.
Others Reason to Work Overtime
Increased Business Demand
Your sales and revenue can increase if you open earlier, remain open longer, and/or remain open on one or more weekends.
As a result of increased demand for the company’s goods or services, the number of employee hours necessary to meet that demand may increase. Increasing demand generates revenue, but needs longer workdays.
If the business is unable or unwilling to acquire more employees, it may require its staff to work longer hours to satisfy its labor needs.
Depending on the ebb and flow of sales, increased labor hours may be transient in nature. For firms in the growth phase, extended workdays or weeks may last indefinitely until they are able to recruit more workers.
Lack of Staff
If the company is understaffed, it may need to extend work hours to sustain productivity even if business demand does not change. Many causes can contribute to workforce shortages.
A multitude of factors, including the company’s inability to locate enough qualified workers, employee turnover, absences from work due to leaves of absence, and an excessive number of employees calling in sick, may contribute to a decrease in regular employee attendance. Employers may make up for the work accomplished by a group by requiring longer work hours.
Flexible Scheduling Opportunities
Extending the workday promotes flexible scheduling when other weekly structures are in place, such as a nine-day, 80-hour pay period (9/80). Regularly working eight hours per day, five days per week, employees expand their workday by one hour to nine hours.
Work nine days a week, nine hours per day, with every other week off. The pattern of four 10-hour days each week is an alternative way to lengthen the workweek.
According to the data, over three-quarters of the staff at the Maricopa, Arizona City Hall favored a longer workday over a four-day workweek.
Addressing Personal Circumstances
The occasional extension of shifts is advantageous for employees who receive little paid time off or sick leave. It is customary for new recruits and employees with depleted sick leave banks to request compensation from their employers for hours worked outside of their usual schedules.
A worker who must take a four-hour break for a doctor’s appointment, for instance, may extend two of his workdays by two hours so he can still fulfill his office obligations.
Seasonal Schedule Fluctuations
During holidays and sales events, retailers must maintain extended hours to better service their consumers. In order to accommodate customers who wish to shop after regular business hours, establishments that are not typically open late at night do so.
Black Friday is a day when retailers extend their business hours. When there are busy holiday seasons or special events, employees’ hours may be extended, particularly if there is no increase in staff to accommodate the additional hours.
Run Your Numbers
Consider both the benefits and drawbacks before determining whether to work longer hours. If you request more effort from your superiors to accomplish a project, you will not necessarily obtain a wage increase. Some staff members may want compensation for their overtime hours.
Depending on employment contracts and local, state, and federal laws, you may be compelled to provide overtime pay to employees. In other situations, such as a seasonal rush or a temporary staffing shortage, it may be necessary to hire temporary workers who are more expensive than your permanent workforce.
Determine if asking employees to work longer hours would have a negative impact on their productivity in addition to increasing labor costs.
The Occupational Safety and Health Administration cautions that weariness can lead to increased defective work products, more consumer refunds, and even employee accidents.
Why Working Overtime Is Not a Good Idea
1. Your boss might think you can’t prioritise
In an effort to impress your boss with your work ethic, you’ve been staying late at the workplace and earning extra money. Thus, it may come as a surprise to learn that your manager is unimpressed. What is the challenge?
Instead of viewing you as a hard worker willing to put in extra hours, your boss feels you are incapable of juggling several responsibilities. He may assume that you need 10 hours to finish an eight-hour work. Can you identify the problem?
The first step in resolving this issue is to assess how you spend your time on a regular weekday. Are you prone to excessive time wasters, such as excessively checking your email or allowing meetings to run too long? You probably need to enhance your time management abilities.
Divide your time into blocks and avoid distractions. In addition, manage meetings and create limitations with clients. Utilize one of the numerous online time management tools to learn how to enhance this essential part of a productive workday if you want assistance.
2. Your boss will just keep piling work on you
Now, there is always the option that your boss is not the kind to look down on you for working extra hours, and that he or she is actually happy with your willingness to sacrifice for the team and work extra hours.
Obviously, there is a problem with that as well. In this case, there is a high likelihood that your boss will continue to assign you additional tasks until you are working daily overtime. This is unfavorable.
The approach is to be straightforward with your management about how much you are juggling at the moment. Some managers are actually clueless to the amount of work you’re currently undertaking; as a consequence, they will continue to assign you extra responsibilities without evaluating whether you can handle them.
If you continue to permit her to do so, she will. To stop it, convey your concerns to your supervisor in a private chat.
3. Your boss might not even notice at all
Then there’s the supervisor who is so disinterested in your job that he doesn’t even notice how much overtime you’re putting in. In other words, he does not appreciate your work at all. Why, in the name of everything sacred, are you putting such enormous effort if nobody is noticing?
What is the answer? Immediately cease working overtime. In addition, you may need to establish methods for better organizing your time at work, but there’s no need in killing yourself for something for which you will not gain credit.
4. Rest increases productivity
Another aspect of working so much overtime that you may not have considered is that it is not the way to accomplish more. Multiple studies have demonstrated that regular rest times, and not the opposite, are the key to increased productivity.
You may have felt that staying up late would enable you to do more the following day, and you would be partially accurate.
However, evaluate your energy levels the next day. If you forgo sleep to complete the project, there is a high likelihood that you will be exhausted and unproductive the next day. Thus, the body strives for equilibrium.
The strategy is to arrange regular short and extended rest breaks during the workplace and on vacation. In addition, it is essential that you have the nightly rest you need.
Without these factors in your calendar, you’re on a collision course with burnout, and when you’re burned out, you’re frequently unable to do your usual work obligations, let alone put in extra effort.
5. It could cost you more
If you are working overtime, you are likely doing so at least in part for the additional pay. The desire to be reimbursed extra for overtime is a fundamental reason why workers are able to endure their demanding schedules, regardless of where they live.
However, when you do the arithmetic, you’ll likely find that the financial incentives aren’t what you expected. First, if you have children, you may be obliged to pay more for the additional child care hours you require.
If the child care provider has already cared for your children for the entire day, you may be required to pay them overtime.
To determine if it is still financially viable, include the costs of child care and dining out. This is not the case in the vast majority of circumstances.
6. You could be missing out on other opportunities
You are neglecting other elements of your life because you are so focused on rising professionally. Your social life is doomed to decline. It is difficult to retain motivation for one’s efforts without fun.
In other words, you have traded your quality of life in exchange for a little additional bucks and perhaps your employer’s praise, but none of these outcomes is assured.
Moreover, you may be so fatigued and worn out that you are not actively pursuing your career. As with the majority of employees, you should always have a backup plan for your profession. Do not overextend oneself to the point where you lose the ability to pursue more chances.
Due to burnout, tax increases, a lack of quality of life, and all of these other issues, it should be clear that working longer hours is not always the best choice. Unless your employer requires you to work overtime to keep your job, you may wish to reassess the issue.
Normal full-time work week length in the United States is 40 hours. Any hour spent in excess of this norm is referred to as overtime. Frequent causes of overtime work include labor shortages, unforeseen demand, staff training, and extended seasonal hours.
Some firms use overtime pay — sometimes 1.5 times an employee’s typical rate — as an incentive for employees who work longer hours, on national holidays, or during periods of extremely heavy workloads.